With the transition to Workday and Tecsys that will occur on April 1, 2023, significant changes will happen within the supply chain and purchasing processes. At the most recent meeting of the MyWokrday Change Network meeting that took place on Oct. 26, members of the program’s Change Network were joined by Vice President of Supply Chain Yolanda Redmond, who gave the audience more insight into how the processes will work within the new systems.
Redmond highlighted the new payment card (PCard) and travel and entertainment card process, including that employees’ HR managers will now review and approve card transactions within Workday, which will then be routed to a Cost Center Manager. Additionally, Redmond discussed the replacement of the current check request process with a much more streamlined supplier invoice request process in Workday. Bringing these new processes to life was Director of Business Education Diana Ormsby, who provided demos of this functionality within Workday.
Redmond also shared with the audience more information on the preparation for the transition to Tecyss, discussing the “day in the life” scenarios that will take place beginning in November 2022, as well as the at-the-elbow support for the transition work.
Senior Director of Learning and Development Claudia Fontaine introduced some changes to current HR systems that will occur as part of the preparation work for the transition to Workday and Tecsys. She noted specifically that Performance Central (Success Factors) will no longer be available as of Nov. 30, 2022. Managers and employees are encouraged to download copies of historical performance evaluations, as only three years of historical evaluation rating data will be available in Workday. She also noted that as the HR team prepares for the pay increases that will take place in January, there will be limitations on job code changes.
Fontaine also elaborated on some of the purchasing process conversation, noting the new role of Workday “receiver,” as well as changes to purchase requisitions. She also shared the monthly Leader-Led Actions with the group.
Finally, giving attendees a peek into what notifications will look like with Workday was Assistant Director of Change Management Julie Slick. These in-system and email notifications will help users see status updates on items, including items that require action.
Each month, the MyWorkday Change Network gathers virtually to get detailed information and updates on the enterprise-wide program. The Change Network attendees comprise both department readiness leads and change agents. They are tasked with communicating to and engaging with their local team members about the MyWorkday project. The goal of this meeting (as with all Change Network meetings for the program) was to educate the attendees about MyWorkday so they can pass information and support to their work areas.
Those interested can view the meeting recording and meeting slides. They can also visit the MyWorkday Change Network webpage for access to resources from previous meetings.
The MyWorkday project at VUMC involves the implementation of two new cloud-based systems, Workday and Tecsys. MyWorkday will transform VUMC’s business systems, bringing several benefits:
- Modernizing and simplifying VUMC’s technology architecture by moving us away from a patchwork of outdated systems to truly integrated cloud-based solution
- Giving VUMC more visibility into business data and making it easier to gain insights from that data
- Supporting VUMC’s continued growth with best-in-class technology
- Providing a streamlined, consistent, and modern user experience for a wide variety of business needs, including human resources, supply chain, finance and accounting, and research and grants
The next Change Network meeting will take place after the Thanksgiving holiday on Nov. 30.
To learn more, visit the MyWorkday website: https://www.vumc.org/myworkday.