December 8, 2021

VUMC selects Workday as new vendor for enterprise resource planning (ERP) system

After extensive research, the national vendor Workday has been selected as the supplier of Vanderbilt University Medical Center’s (VUMC) new enterprise resource planning (ERP) system.

An ERP is a group of business-related software applications that work together and share information among one another — much like clinical information is shared among the various modules within VUMC’s electronic health record, eStar.

Adopting Workday allows VUMC to update legacy systems that administrative departments across the Medical Center rely on each day as a basis of their operations and record keeping. Large departments such as Finance, Supply Chain and Human Resources have software systems that need modernization. Workday offers new tools that will allow people and departments across VUMC to collaborate in a seamless manner.

“Many are aware of the advancements our health system has realized through the implementation of Epic in 2017. With the ongoing growth of the organization, we need to make this update to place our administrative support systems on similar footing so that we are well positioned for the future,” said John F. Manning, Jr., PhD, MBA, VUMC’s Chief Operating Officer and Corporate Chief of Staff.

With Workday, which will be called MyWorkday at VUMC, the Medical Center will have a scalable, cloud-based, integrated platform allowing for real-time analytics for applications serving functions across human resources, financial reporting and accounting, budgeting, forecasting and capital planning, post award research administration, and supply chain.

“Our Workday implementation will be a transformational experience, moving us away from a patchwork of systems to a truly integrated cloud-based solution,” said Adam Lange, the program director for the project, who joined VUMC in April. “I’m very excited to join the VUMC family and be part of the team leading our organization through this exciting change,” he said.

Before coming to Vanderbilt, Lange oversaw the implementation of Workday at Roswell Park Cancer Institute, a large academic medical center in New York, in addition to supporting several other mission-critical projects at that institution.

“MyWorkday will enable VUMC’s continued growth across our organization, regional hospitals, and affiliates, enabling work teams to interact and collaborate to unify efforts in achieving our vision of being a world leader in advancing personalized health care,” Lange said.

As with any large undertaking, much planning is required to ensure the smooth implementation of MyWorkday. In the months to come, the MyWorkday project team plans to share updates and information about how the new platform will affect the way VUMC employees work, as well as information about the education that will be provided to ensure those impacted will be prepared and confident using the new technologies and workflows.