The MyWorkday Change Network gathered virtually on Nov. 30, 2022, for its last meeting of the calendar year. With the “cutover” period – in which VUMC moves from multiple existing systems to Tecsys and Workday – just around the corner, the meeting was content-rich in helping prepare the attendees for that process and the impending Go Live on Apr. 1, 2023.
Kicking off the meeting was MyWorkday Executive Director Adam Lange, who provided a recap of the program’s scope and guiding principles, which are incredibly important to keep in mind as the Go Live date nears.
Senior Director of Learning and Development Claudia Fontaine also reinforced some earlier messaging, reminding the audience of the criticality of their role in preparing their areas for specific changes, as well as sharing important information at the local level with their colleagues. The topic of communication was stressed throughout the entire 90-minute meeting.
Fontaine also discussed how the delegation process will function in Workday, in which users can temporarily assign specific tasks to another person (typically a lateral peer or supervisor), like when they are out of the office for PTO. Delegation to a subordinate would require system approval and is not considered a norm.
Joining the conversation were Director of Business Education Diana Ormsby and Senior Learning Consultant Susie Lyons, who provided more insight into the selection and training of Super Users and the overall training plan, respectively. Key to the training will be eLearnings (to be available in the Learning Exchange in early 2023), system “walkthroughs,” and Go Live readiness sessions for specific roles.
Ormsby premiered the latest , focusing on an introduction to the cutover period. This content was supplemented by Julie Slick, assistant director of change management. Slick offered additional information on the cutover process and how the Change Network will be engaged and supportive of this critical process.
In addition to these key topics, Senior Director of Human Resources Karen Rolling discussed crucial processes related to HR that will take place within Workday, including recruitment, hiring, and onboarding of new employees. She also spoke about processing job changes, managing contingent workers, terminations, and overseeing employee information, including licensures and certifications.
Those interested can view the meeting recording and meeting slides. They can also visit the MyWorkday Change Network webpage for access to resources from previous meetings.
The MyWorkday project at VUMC involves the implementation of two new cloud-based systems, Workday and Tecsys. MyWorkday will transform VUMC’s business systems, bringing several benefits:
- Modernizing and simplifying VUMC’s technology architecture by moving us away from a patchwork of outdated systems to truly integrated cloud-based solution
- Giving VUMC more visibility into business data and making it easier to gain insights from that data
- Supporting VUMC’s continued growth with best-in-class technology
- Providing a streamlined, consistent, and modern user experience for a wide variety of business needs, including human resources, supply chain, finance and accounting, and research and grants
The next Change Network meeting will take place on Jan. 11, 2023.
To learn more, visit the MyWorkday website: https://www.vumc.org/myworkday.