March 21, 2023

Early March meeting of MyWorkday Change Network helps prepare teams for Go Live

With the MyWorkday Go Live fast approaching on April 1, the Change Network is meeting more regularly to prepare for the upcoming transition. The group convenes every two weeks to discuss information critical the successful implementation of Workday and Tecsys.

In its recent meeting on March 8, the group discussed several important topics. Senior Director of Learning and Development Claudia Fontaine welcomed the group, beginning the conversation with a reminder on the cutover process that will continue through the Go Live weekend.

She then introduced Karen Rolling, senior director of human resources, who led the audience through an overview of the hiring process, from creating a job requisition through onboarding a new employee. Rolling also discussed the processes for additional forms of compensation, including additional pay and service-free stipends.

Diana Ormsby, director of business education, complemented Rolling’s overview with a demo of how to perform many of these functions within Workday. She also discussed how to perform payroll corrections, including Kronos historical corrections, payroll costing allocations, and payroll accounting adjustments.

Joining the conversation was Karen Morlan, vice president of supply chain, who spoke with the group about the implementation of Tecsys. She provided more information on the at-the-elbow resources for the Go Live—these are VUMC employees who received early training to assist their colleagues during the transition.

Fontaine then shared with the Change Network more detail about the types of historical information that will be available in Workday, highlighting what will happen with purchase orders and invoices, noting that only open POs and invoices will be available in Workday. She also spoke to the importance of being on a VUMC network (either via an on-site connection or via VPN) to access the full functionality of Workday.

Those interested can view the meeting recording and meeting slides. They can also visit the MyWorkday Change Network webpage for access to resources from previous meetings.

The MyWorkday project at VUMC involves the implementation of two new cloud-based systems, Workday and Tecsys. MyWorkday will transform VUMC’s business systems, bringing several benefits:

  • Modernizing and simplifying VUMC’s technology architecture by moving us away from a patchwork of outdated systems to truly integrated cloud-based solution
  • Giving VUMC more visibility into business data and making it easier to gain insights from that data
  • Supporting VUMC’s continued growth with best-in-class technology
  • Providing a streamlined, consistent, and modern user experience for a wide variety of business needs, including human resources, supply chain, finance and accounting, and research and grants

To learn more, visit the MyWorkday website: