Last week, nearly 900 members of the MyWorkday Change Network attended their latest virtual meeting, which covered a critical topic: the use of the “Supervisory Org” in the new system. The Supervisory Org, along with a couple of other related items, is one of the more important concepts to fully understand as part of the preparation for use of the new system.
Similar to an organizational chart, Workday’s Supervisory Org helps define reporting structures and hierarchies within the system. The speakers also addressed related topics of role-based security and delegation of tasks within Workday. Together, these three topics form the basis for the information users will see, the activities they will be able to perform, and when and to whom they can delegate tasks.
The May 24 meeting was attended by the project’s Change Network members, who hold important roles, including department readiness leads and others as change agents. The goal of this meeting (as with all Change Network meetings for the program) was to educate the attendees about MyWorkday so they can pass information and support to their work areas.
Leading the discussion on the Supervisory Org were MyWorkday Executive Director Adam Lange, Senior Director of Learning and Development Claudia Fontaine, and Director of Business Education Diana Ormsby.
Those interested can view the meeting recording and slide deck.
Moreover, a What’s Happening video on these Supervisory Org topics is also available.
While the MyWorkday project will touch in some way every employee of the Medical Center, a key point emphasized again was that information and training would be available to make sure that employees are knowledgeable and prepared for the changes. Employees can expect to see the new system later this fall.
In addition to the Change Network, information will be communicated in the form of the MyWorkday website, emails, town halls, training sessions and super users in each department, who will help with the transition. Videos featuring the MyWorkday “spokescloud,” MW, will be released every few weeks to highlight aspects of the project. These videos will be shared in MyVUMC and are available for viewing here.
The MyWorkday project at VUMC involves the implementation of two new cloud-based systems, Workday and Tecsys. MyWorkday will transform VUMC’s business systems, bringing several benefits:
- Modernizing and simplifying VUMC’s technology architecture by moving us away from patchwork of outdated systems to truly integrated cloud-based solution
- Giving VUMC more visibility into business data and making it easier to gain insights from that data
- Supporting VUMC’s continued growth with best-in-class technology
- Providing a streamlined, consistent and modern user experience for a wide variety of business needs, including human resources, supply chain, finance and accounting, and research and grants
The next Change Network meeting is set for June 22 and will address Human Resources as well as the Change Network’s Super User plan.
To learn more, visit the MyWorkday website: https://www.vumc.org/myworkday.