As part of their monthly meeting, the MyWorkday Change Network gathered virtually on August 25. With some significant information to review, the theme of August’s meeting was “updates”. The network received firsthand information on timelines, program status and key details to take back and share with their individual departments and areas.
Most notably, the Change Network heard the recent news from chief human resources office Amy Schoeny regarding the delay of the MyWorkday implementation: that the project will go live with Finance, HR and Supply Chain (including Tecsys) on April 1, 2023, with Workday Planning, the budget and forecast tool, being implemented later that summer.
Adam Lange, executive director of the MyWorkday program, then provided additional details on what this means for the overall effort, including new testing timelines, rapid replanning efforts, and restricting any changes to the project scope.
The Change Network also received updates on the Super User program, which will kick off in earnest in January 2023, as well as the training effort for MyWorkday.
Additionally, attendees were given more details on Kronos changes that went into effect on August 28, 2023, that removed Time Entry and Auto Meal Break functionality that some non-exempt employees were using. Senior Director of Learning and Development, Claudia Fontaine, also shared some details on the point-of-use system (Tecsys) part of the project, giving more insight into the delay of the delivery and installation of Kanban boards and radio frequency identification (RFID) technology.
The Change Network attendees comprise both department readiness leads and change agents. They are tasked with communicating to and engaging with their local team members about the MyWorkday project. The goal of this meeting (as with all Change Network meetings for the program) was to educate the attendees about MyWorkday so they can pass information and support to their work areas.
Those interested can view the meeting recording and meeting slides.
In addition to the Change Network, information will be communicated in the form of the MyWorkday website, emails, town halls, via training sessions and super users in each department, who will help with the transition. Videos featuring the MyWorkday “spokescloud,” MW, will be released every few weeks to highlight aspects of the project. These videos will be shared in MyVUMC and are available for viewing here. Again, these videos share highlights of the project and thorough training will be available prior to go live in 2023.
The MyWorkday project at VUMC involves the implementation of two new cloud-based systems, Workday and Tecsys. MyWorkday will transform VUMC’s business systems, bringing several benefits:
- Modernizing and simplifying VUMC’s technology architecture by moving us away from a patchwork of outdated systems to truly integrated cloud-based solution
- Giving VUMC more visibility into business data and making it easier to gain insights from that data
- Supporting VUMC’s continued growth with best-in-class technology
- Providing a streamlined, consistent, and modern user experience for a wide variety of business needs, including human resources, supply chain, finance and accounting, and research and grants
The next Change Network meeting is set for Sept. 27.
To learn more, visit the MyWorkday website: https://www.vumc.org/myworkday.